I’m Jon Reed, the founder of Publishing Talk. I want to make sure that when we collect information from you, we do so in a way that doesn’t infringe your right to privacy. The purpose of this page is to explain to you what personal information we collect and how we may use it.
Publishing Talk is a trading name of my business, Reed Media Limited, a company registered in England and Wales No. 5696728, whose registered address is: Reed Media Ltd, 7 Bell Yard, London, WC2A 2JR, UK. For the purpose of the Data Protection Act 1998 (the Act), the data controller is Reed Media (referred to in this policy as “we”). Reed Media is registered with the Information Commissioner’s Office (ICO).
We are committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of the data protection legislation in the UK.
Please read this carefully
We take your privacy very seriously and are committed to looking after your data extremely responsibly. Please read the following carefully because by visiting Publishing Talk (www.publishingtalk.org – the Website) you are accepting and consenting to the practices described in this policy. This policy outlines how we may use the personal and behavioural information we hold about you and how you can access, change or delete your personal information.
Should I read any other information and terms?
Read more about the information we hold, the legal basis for processing it, your individual rights and how we seek consent by taking a look at our comprehensive GDPR Compliance Statement. This sets out in detail how we comply with the new GDPR regulations.
What information will you collect about me?
You may give us information about you by subscribing as a member, filling in forms on our site, completing surveys, signing up to email lists, buying something online, or by corresponding with us by phone, email or otherwise and we will only use that information as we specifically state when you provide that information or as set out in this policy. Please do not submit your personal information to us if you do not want us to collect it.
Some examples of the information that we collect and how we use it are:
- Members. To join Publishing Talk as a member, you will need to create an account, which will include your username and password. Information we collect includes your name, username, when you joined, and your membership level.
- Email lists. If you would like to subscribe to the Publishing Talk Newsletter, or any other email list we may have now or in the future, we will require you to send us your email address so that we can send the newsletter to you. We may also ask you to provide other information about yourself, such as your name, descriptors (e.g. ‘author’, ‘publisher’), or your interests (e.g. ‘writing’, ‘getting published’, ‘marketing’) so that we can personalise your newsletters. With the exception of email address, and occasionally first name, all other fields (descriptors, interests) are optional. Please be aware that you will need to check the ‘Email’ box under Marketing Permissions in our GDPR-compliant signup forms, or we won’t be able to send you the emails you’ve asked for! Our email lists are always double opt-in lists – meaning that, once you’ve signed up, we will send you an email to confirm that you really do want to sign up to the list. This prevents other people signing you up on your behalf and confirms that you are the intended recipient.
- Contributors. If you are a Publishing Talk Contributor, we will ask you for your name, email address and a short biography. Your name and email address are required to create a User account for you on the Publishing Talk website, which is built on WordPress. Your account also requires a password, which may be generated by you or by an Administrator for the purposes of creating the account. We always use a randomly generated very strong password for this. Your email address will also automatically generate a profile image next to your biography if you also use Gravatar (a third party service – this is optional, but enouraged). Your biography shares information about who you are, can include links, and allows you to promote yourself, your book, your company or your service. It should also include your Twitter @username where you have one. Any website, Twitter account etc. you supply will also appear as small clickable icons on your biography. Biographies may be edited for length or house style, and will be agreed with you. Your name and biography are there to benefit you as a Contributor, and are shown publicly on the website at the end of your blog post(s) and at the top of your Author page. Your email address is never shown publicly.
- Comments. In order to post a comment underneath a blog post, you will need to supply a name and email address. You may optionally supply a web address, which your name will link to. Your email address is not shown publicly, but can be seen by an Administrator in the back end of the website. It will not be shared with anyone, harvested or used for marketing purposes. It is solely for the purpose of verifying your identity as a commenter. If your comment is approved, it will appear with the name you supply, which will link to any web address you have supplied. In addition, if you use Gravatar and have a profile image linked to the email address that you supply, that profile image will show next to your comment.
- Feedburner. Email addresses of people who have subscribed to the Publishing Talk blog feed via Feedburner. This is a service provided by Google which enables people to get the latest blog posts of a particular blog via email. It’s delivered via the RSS feed of the Publishing Talk blog. In theory, we can log into Feedburner and see email addresses of people who have subscribed this way. In practice, we never do, nor would we ever harvest emails from this list to email subscribers about anything else.
- Paper.li. Email addresses of people who have subscribed to paper.li newsletters. We use paper.li to generated automated online newspapers that may be shared on Twitter, including The Publishing Talk Daily, The #WriterWednesday Weekly and #HowToGetPublished Weekly. People may also subscribe to receive these newsletters by email if they wish. This is a service provided by paper.li. We can, in theory, log into paper.li and download email addresses of people who have subscribed this way to a spreadsheet. In practice, we never do, nor would we ever harvest emails from this list to email subscribers about anything else.
- Masterclasses, workshops, courses, conferences and other events. Email addresses and names of people who have bought tickets using Eventbrite. We use Eventbrite for ticket sales (including free tickets) for events, including online events such as our masterclasses. This requires your name and email address for transactional purposes only. These will only be used in the context of the specific event you sign up for, such as to email you tickets, joining instructions, venue changes etc. We may keep a record of who has attended workshops and other events, but do not use this data for marketing purposes. We will send a follow-up email after a masterclass, with links to your video replay, any downloads, links and other information. If you want to hear from us after this, you will need to sign up to our regular email newsletter.
- PDF ebook sales. We have previously used e-junkie (a third-party service) to fulfil PDF ebook and magazine sales. We are not doing so at the moment, but may do so (or use another third-party fulfilment provider) in the future – in which case we would update this policy to reflect that. Such purchases require name, email address and possibly other information for transactional purposes only. Your email address is only used to communicate with you about your order, where necessary. We do not hold onto this information, add it to a list or spreadsheet or use it for marketing purposes. If you have bought something from us in the past via e-junkie, this data has been deleted and is held by neither us nor e-junkie.
- PayPal transactions. If you buy something from us (such as an Eventbrite ticket or subscribe as a member) using PayPal, the email address that you use for your PayPal account is held by PayPal and visible by us. We would only ever use this email address to contact you about an issue with your order, such as a refund for a cancelled workshop. This is standard practice for purchasing online. These emails are used for transactional purposes only, relating to specific orders, and not used for marketing or any other purpose.
- Social media. We can see information from social media activity such as when you ‘like’ our Facebook page, join our LinkedIn group or follow us on Twitter. But we do not record, store or harvest this information, nor use it for any purpose other than engaging with you on social media. This data is held by the respective social networks you are a member of, and you should familiarize yourself with their privacy settings and policies.
How can I access and update my personal information?
If you have signed up to a MailChimp email list, you can update your email preferences any time. A link to your preferences is included in every MailChimp email from us.
If you are a Member, you can update your personal information by logging into your account with your username and password.
If you are a Contributor, you can update some of your personal information by logging into your account with your username and password. You can email us if you need a reminder of these. You can also email us any time with any revisions, corrections or updates, including to your email address, web address and biography.
You can also contact us to request to see any information we hold about you, and to ask for it to be deleted. Find out more by reading our GDPR Compliance Statement.
How long do you keep my personal information for?
We will keep your information only for as long as it is relevant and useful for the purpose for which it was originally collected.
Will I receive spam?
We hate spam, and will not send you any unsolicited marketing. We will only send you emails or other marketing messages where you have signed up to receive these. Marketing emails you have signed up to will always include an ‘unsubscribe’ link, should you decide that you no longer wish to receive them.
Disclosure of your information
We would never sell or share your email address or other personal information to a third party for the purpose of them marketing to you.
We may share your information with selected third parties where that is necessary for the fulfilment of our own internal business processes, including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them. For example, if we were organising a conference and hired a freelancer to contact delegates with joining instructions. Such activities would be ‘in-house’ activities, albeit subcontracted, and common practice in a ‘virtual’ organization. In practice, we have never done this – but may do so in the future. We take your privacy extremely seriously, would work only with highly trusted partners, suppliers and sub-contractors, and breaching data protection rules would be against the terms of engagement of any such contractor.
We may disclose your personal information to third parties in the following hypothetical future scenarios:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If we or some or all of our assets are acquired by a third party, in which case personal data held by us would be one of the transferred assets.
Where we store your personal data
What security measures do you use?
publishingtalk.org has a website security certicicate (SSL) . As you can see, the website prefix in your browser bar is https:// rather than http://.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
The Website may, from time to time, contain links to and from the websites of advertisers and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
This policy was last updated on 06 November 2023.